FSU Bb Grade Upload Tool

The FSU Bb Grade Upload Tool allows you to upload your entire Blackboard Grade Center into the official University Grade Roster application. When the upload is complete, you will receive a confirmation email. At that time, you must access the University Grade Roster in the Faculty Center to complete the final approval and submission.

Please note:

  • Once you have accessed the Grade Upload Tool, you may go back to the Blackboard Grade Center to adjust your grades before you upload them to the University Grade Roster.
  • You may also use this tool to resubmit grades at any time during the grading window.
  • All grades in the University Grade Roster for this course will be overwritten with each resubmission. If you have already manually entered (or edited) grades in the University Grade Roster application, be sure to also record those changes in your FSU Final Grade column in the Blackboard Grade Center before you upload.

Using the FSU Bb Grade Upload Tool

How to access the tool:

  • Log in to Blackboard.
  • Under the Course Tools menu on the left, select the FSU Bb Grade Upload Tool link.

Step 1 - Set-up Grade Key

The Grade Key in the FSU Bb Grade Upload Tool allows you to

  • Choose the Grade Center column you wish to use to calculate grades, and
  • Create a key to map number grades (such as a total percentage) to letter grades.

When you submit your grade key, an FSU Final Grade column is automatically created in the Grade Center with letter grades that reflect your key setup. You may go back to the Grade Center at any time to correct or adjust grades and return to the upload tool to upload grades or revise your Grade Key.

Step 2 - Validate and Upload Grades

Once you have set-up your grade key and have an FSU Final Grade column in your Grade Center, you can begin the grade validation and upload process.

Validation

The Upload Tool will ask you to review the grades in the upload column, make corrections for students who need a different grade type (S/U instead of A, B C, D or F, for instance), and add information for "I" grades and Title IV students with "F" grades. A red asterisk next to a student's name indicates you must make corrections or add information for that student before you can upload.

Only 25 students will display at a time. Click the page numbers to move through each page to review grades and enter required information. Your changes will automatically save when you go to the next page. As you are working through the validation process, be sure to click the Save button on the page you are on before you exit the tool.

Definition of Grade Types

Some of these grade types ("IE" for instance) may be seen eventually on a student transcript but are not grade types that instructors assign in the system.

Grade Type Code Definition
A, A- Excellent
B+, B, B- Good
C+, C, C- Average
D+, D, D- Poor
F Failure
HM Honors Medicine
PM Pass Medicine
P Pass
S Satisfactory
U Unsatisfactory
I Incomplete
IE Incomplete Expired
NG No Grade Received from Instructor
GE No Grade Expired
W Withdrawn while Passing
WD Withdrawn with Dean’s Permission
EC Examination Credit
ED Departmental Examination

Grade Type Corrections

You may have some students in the class who require a different grade type than the rest of the students. If you have not already made that correction in the FSU Final Grade column in your Grade Center, the upload tool will prompt you to correct that student's grade. Choose the correct grade type from the dropdown box.

Incomplete or "I" Grades

For each student with an "I" grade you will be prompted to enter an expiration term and a default grade. The default will be posted on the student's transcript if the student has not completed the work by the expiration term you have chosen. If the student does complete the work and you submit a grade change form, the default grade will be deleted and your replacement grade will be entered on the transcript. Students are automatically granted one semester to complete the work. You may extend that up to one year by using the expiration term dropdown box.

Title IV Students with "F" or "I" Grades

For each Title IV student with an "F" or "I" grade you will be prompted to enter the date of last attendance.

If the student never attended, choose "NA". This date will default to the first date of the term when you upload your grades into the University Grade Roster. Note: This default date is correct, even if your first class session did not fall on the first day of the term.

Upload

When you have completed the validation for each page you may click Upload to transfer the grades to the University Grade Roster. You will receive an email when the upload is complete. The email will also indicate if any errors occurred during the upload process and provide the detail of those errors.

The upload process time will vary depending on server load and class roster size. (If you do not receive an email in your inbox within a reasonable time, please check your junk mail folder.) Sometimes the upload will be successful, but the Campus Solutions system is too overloaded to send a confirmation message, so you may also want to check the Faculty Center to see if the grades were uploaded even if the email message report does not indicate complete success.

Final Approval and Submission

After you receive the confirmation email, you must access the Grade Roster in the Faculty Center to complete the final grade approval and submission.

Note: You may only access the course grade roster in the Faculty Center if you are designated as the instructor of record or as a grade roster delegate.

Rosters not approved and saved to the Faculty Center by the end of the grade submission window will be considered late.

Note: It is important to keep your review status for grades as "Not Reviewed", as this status allows you to save and return at any time to input final grades.

For help with finishing the grade submission process in the Faculty Center in myFSU, please see the Use Grade Rosters in Faculty Center how-to article.

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  • 20-Dec-2016
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